Multilingual orders
AI reads informal orders and returns items, quantities and units. Unclear items are asked about, never guessed.
Retail ยท AI purchasing
WhatsApp Purchasing Assistant: AI purchasing for multi-branch retailers.
A WhatsApp assistant that runs the whole purchasing cycle for a multi-branch business: order, owner approval, supplier orders, delivery check and daily report. Staff keep using WhatsApp the way they already do.
8Steps from WhatsApp order to daily report
AnyLanguage: multilingual orders, typed or spoken
1 tapFor the owner to approve an order
3Roles in one flow: branch staff, owner and suppliers
The challenge
Daily purchasing runs on informal WhatsApp messages.
Multi-branch SMEs in Lahore, starting with bakeries and pharmacies, buy every day through WhatsApp messages and voice notes, in more than one language.
How it works
Every order passes the owner before any supplier sees it.
- 01
Branch manager orders
Sends the order on WhatsApp as text or a voice note.
- 02
AI reads it
Items, quantities and units are matched to the item list.
- 03
Manager confirms
Replies YES, NO or a correction.
- 04
Owner decides
Approve, Edit or Reject, with the estimated cost in PKR.
- 05
Suppliers receive orders
Each supplier gets only its own items.
- 06
Bill photo
The manager sends it when the goods arrive.
- 07
Delivery check
Short, missing and extra items and price changes are flagged.
- 08
Owner reports
A 9 PM summary on WhatsApp and a live dashboard.
What it does
AI that understands how your branches really order.
Smart item matching
Local names, different scripts and spellings, typos and nicknames are all matched to the item list, so every way staff write an item becomes the same product.
One-tap owner approval
The owner sees each confirmed order with its estimated cost and Approve, Edit or Reject buttons. No supplier sees an unapproved order.
Supplier orders, split automatically
An approved order is split by supplier, and each supplier receives only its own items.
Delivery check from a bill photo
AI reads printed or handwritten bills and flags short, missing and extra items, plus price changes against the last price paid.
Daily summary and dashboard
One WhatsApp message at 9 PM with orders, spend, delivery problems and price changes, plus a dashboard of spend by branch and by day.
Status
Built and ready for stakeholder testing.
The full purchasing cycle is built: text and voice orders, item matching, owner approval, supplier orders, delivery checks, and the daily summary with its dashboard. Next, it goes into testing with multiple stakeholders.
- Testing with real users. Branch staff, owners and suppliers each use it from their own WhatsApp.
- Measuring what matters. Missed orders, short deliveries caught and owner time saved.
- Ready to onboard. Your items, branches and suppliers are loaded, and your team keeps ordering on WhatsApp.
Run a bakery, pharmacy or retail chain?
See how the assistant would work with your items and suppliers. We'll reply within one business day.